How to Submit Your Data Electronically

Submit a payroll report or spreadsheet


Step 1: Create or generate a spreadsheet.

Many payroll and personnel systems will generate a report with all of the information we are requesting. Alternately, you can create a spreadsheet. Do not include employee names or social security numbers, and report hourly wages for part-time employees. You can download an Excel template here.

Note: If your establishment is a primary, secondary, or post-secondary school, please see Extra Instructions for Schools below.

Here is an example of the type of information we are requesting:

Example Spreadsheet

Step 2: Submit your file.

There are two options for submitting your file.

  • Email your file to the secure address on your OES data request. This is the address that begins with "oes" and ends with "@idcf.bls.gov". Please include your schedule number in the email. You will receive an email confirming your submission; please retain this for your records. Your state office will contact you if they have questions or need more information.
  • Upload your file using our secure online system by following the instructions below.

Enter data online or upload a file

Before you log in: Prepare your file for upload, or find your employee occupation and wage information.

Note: To ensure the security of your data, your session will time out after 30 minutes. This includes time spent selecting occupations and entering wages. If you are entering data online, make sure you have collected your employee occupation and wage information before logging in.

Step 1: Log in
  • Go to https://idcfoes.bls.gov. This is a secure website, and the address begins with "https". If the website asks for a User ID and Password, you are not at the correct site.
  • Enter your 11-digit IDCF number. Your IDCF number is located above your address on the OES data request.
  • Follow the instructions to complete the security check.
  • Read the disclaimers and click "I Accept".
  • On the next page, read the time limit warning, click "Ok".
  • Read the Welcome page, and click "Continue".
Step 2: Enter Contact Information
  • Enter the required Contact Information, then click "Continue" at the bottom of the page. We will contact you if we have a question about your data.
Step 3: Answer questions about the Work Location and Establishment Data
  • Answer the required questions about your establishment, then click "Continue".
Step 4: Review your information
  • Review the contact information and work location and establishment data you entered. If there is an error, click "Edit" to make changes. If everything is correct, click "Continue."
    • Note: If you indicated that your establishment is permanently out of business or temporarily closed, or if you are only submitting contact information, clicking "Continue" on this page will submit your information. You will receive an email confirming your submission; please retain this for your records. Your state office will contact you if they have questions or need more information.
  • If you are uploading a file, you will select the file on this page.
Step 5: Submitting Data Online
  • You will be directed to either the File Upload or Data Entry page, depending on the number of employees you reported. Click the link that says "I would prefer to upload a file" or "I would prefer to enter data manually" to switch to the other reporting method.
If you are uploading a file
  1. Read the information at the top of the page about uploading files.
  2. Select the file you wish to send to BLS using the "Browse" button at the bottom of the page. We prefer Excel files, but can accept Word and PDF files. We cannot accept .EXE files.
  3. Repeat the process if you are sending more than one file. Select the file that you would like to upload, then click "Open". The file name will be listed under "Attached Files". You can attach multiple files, up to a total size of 30 MB.
  4. After all files have been attached, click the "Send" button at the bottom of the page to submit your file. You will receive an email confirming your submission; please retain this for your records. Your state office will contact you if they have questions or need more information.
If you are entering data manually
  1. Read the Reporting Instructions.
  2. There are three blank lines on the page. Click the Add Occupations button to add additional lines. You will need one line for each occupation you are reporting.
  3. Enter a job title and short description of duties in the larger box. (Maximum length: 800 characters)
  4. Enter the number of employees for that occupation in the appropriate wage intervals.
  5. Repeat as necessary.
  6. Ensure that the "Total Employment" box is correct when you have entered all occupations. (Note: If the total employment on this page is correct, but does not match the employment you reported on the Work Location and Establishment Data page, you can click "OK" in the warning box.)
  7. Click “Continue” at the bottom of the page.
Step 6: Verify and submit your data (if you entered data manually)
  • Review your data. If you would like to make changes, click "Edit" to return to the data entry page. If there are no edits, click "Save as Excel File" to save a copy of this form for your records.
  • Click "Submit Data to BLS" at the bottom of the page to finish.
  • After you submit your data, you will receive an email verifying your successful submission. Please retain this for your records. Your state OES office will contact you if they have any questions.

Extra Instructions for Schools

If your establishment is a school, please email or upload a file. Many payroll and personnel systems will produce a report with the information we need. You can also create a simple spreadsheet. Do not include employee names or Social Security numbers. Only list each employee once.

Primary and Secondary Schools

  • If reporting teachers (primary or secondary educators) specify the grade level and indicate if they teach Special Education or Career/Technical/Vocational Education.
  • For teachers or substitute teachers being paid on a daily basis, report the daily wage and the number of hours in the workday at your school.
  • For faculty who work less than full-time but receive an annual salary, report the salary and whether they are employed half-time, three-quarters time, one-third time, two-thirds time, etc. or, if an FTE is available, report their FTE.

Post-Secondary Schools

  • For professors or adjunct teachers (post-secondary educators), include the subject taught or department. For adjunct teachers, please list the per credit pay rate.
  • For full-time faculty being paid an annual salary, report their annual salary.
  • For faculty who work less than full-time but receive an annual salary, report the salary and whether they are employed half-time, three-quarters time, one-third time, two-thirds time, etc. or, if an FTE is available, report their FTE.

Once you have created your file, you can submit it by following the instructions on how to upload a file above.

 

Last Modified Date: June 8, 2017