How to Submit Your Data Electronically

Submit a payroll report or spreadsheet


Step 1: Create or generate a spreadsheet.

Many payroll and personnel systems will generate a report with all of the information we are requesting. Alternately, you can create a spreadsheet. Do not include employee names or social security numbers, and report hourly wages for part-time employees. If you would like an Excel template emailed to you, please contact your state OES office.

Note: If your establishment is a primary, secondary, or post-secondary school, please see Extra Instructions for Schools.

Here is an example of the type of information we are requesting:

Front Page


Step 2: Submit your file.

There are two options for submitting your file.

  • Email your file to the secure address on your OES mailing. This is the address that begins with "oes" and ends with "@idcf.bls.gov". Please include your schedule number in the email. You will receive an email confirming your submission; please retain this for your records. Your state office will contact you if they have questions or need more information.
  • Upload your file using our secure online system by following the instructions below.

Enter data online or upload a file

Before you log in: Prepare your file for upload, or find your employee occupation and wage information.

Note: To ensure the security of your data, your session will time out after 30 minutes. This includes time spent selecting occupations and entering wages. If you are entering data online, make sure you have collected your employee occupation and wage information before logging in.

Step 1: Log in
  • Go to https://idcfoes.bls.gov. This is a secure website, and the address begins with "https". If the website asks for a User ID and Password, you are not at the correct site.
  • Enter your 11-digit IDCF number. Your IDCF number is located above your address on the OES mailing.
  • Click in the box under the IDCF number that says "Click to Verify" and follow the instructions given to select an image. If you do not see the "Click to Verify" box, make sure that you have JavaScript enabled in your browser.
  • Read the Terms and Conditions of Use and click "I Accept".
  • Read the Welcome page, and click "Continue".
Step 2: Enter Contact Information
  • Enter the required Contact Information, then click "Continue" at the bottom of the page.
Step 3: Answer questions about the Work Location and Establishment Data
  • Answer the required questions about your establishment.
  • Question 6 asks how you would like to report your data:
    Option 1: Upload existing data file. Select this option if you have prepared an Excel spreadsheet or payroll report with your company’s employment data. This option is recommended for all establishments. Please note: we cannot accept .exe files.
    Option 2: Enter data online. Select this option if you would like to enter your data online. This option is best for establishments with fewer than 20 employees.
Step 4: Review your information
  • Review the contact information and work location and establishment data you entered. If there is an error, click "Edit" to make changes. If everything is correct, click "Continue."
    • Note: If you indicated that your establishment is permanently out of business or temporarily closed, or if you are only submitting contact information, clicking "Continue" on this page will submit your information. You will receive an email confirming your submission; please retain this for your records. Your state office will contact you if they have questions or need more information.
  • If you are uploading a file, you will select the file on this page.
    • In section 3, click "Browse."
    • Select the file that you would like to upload, then click "Open". The file name will be listed under "Attached Files". You can attach multiple files, up to a total size of 35 mb.
    • After all files have been attached, click the "Send" button at the bottom of the page to submit your file. You will receive an email confirming your submission; please retain this for your records. Your state office will contact you if they have questions or need more information.
Step 5: Enter data online.
  • Read the Reporting Instructions, and enter your data following the instructions.
  • If you are a smaller establishment (fewer than 50 employees, though this may vary by state)
    1. Click the Add Occupations button to add three lines. Use this button to add as many lines as needed. You will need one line for each occupation you are reporting.
    2. Enter a job title and short description of duties in the larger box.
    3. Enter the number of employees for that occupation in the appropriate wage intervals.
    4. Repeat as necessary.
  • If you are a larger establishment (50 employees or more, though this may vary by state)
    1. Select the Industry Title and Code that includes your establishment’s primary activity from the first drop down list.
    2. For each occupation at your establishment, select the appropriate occupation group from the second drop down list.
    3. Select an occupation found in your establishment from the third drop down list. Enter the number of employees in each wage interval for this occupation.
    4. Repeat 2 and 3 for each occupation at your establishment. If you do not find an occupation in the drop down list, click the "Add Occupations" box. Enter the occupation title and a short description of duties in the larger box, then enter the number of employees for that occupation in the appropriate wage intervals. Only enter one occupation per line.
Step 6: Verify and submit your data
  • Ensure that the "Total Employment" box is correct when you have entered all occupations.
  • Click "Continue" at the bottom of the page.
  • Review your data. If you would like to make changes, click "Edit" to return to the data entry page. If there are no edits, click "Save as Excel File" to save a copy of this form for your records.
  • Click "Submit Data to BLS" at the bottom of the page to finish.
  • After you submit your data, you will receive an email verifying your successful submission. Please retain this for your records. Your state OES office will contact you if they have any questions.

Extra Instructions for Schools

If your establishment is a school, please email or upload a file. Many payroll and personnel systems will produce a report with the information we need. You can also create a simple spreadsheet. Do not include employee names or Social Security numbers. Only list each employee once.

Primary and Secondary Schools

  • If reporting teachers (primary or secondary educators) specify the grade level and indicate if they teach Special Education or Career/Technical/Vocational Education.
  • For teachers or substitute teachers being paid on a daily basis, report the daily wage and the number of hours in the workday at your school.
  • For faculty who work less than full-time but receive an annual salary, report the salary and whether they are employed half-time, three-quarters time, one-third time, two-thirds time, etc.

Post-Secondary Schools

  • For professors or adjunct teachers (post-secondary educators), include the subject taught or department. For adjunct teachers, please list the per credit pay rate.
  • For full-time faculty being paid an annual salary, report their annual salary.
  • For faculty who work less than full-time but receive an annual salary, report the salary and whether they are employed half-time, three-quarters time, one-third time, two-thirds time, etc.

Once you have created your file, you can submit it following these instructions.

 

Last Modified Date: June 16, 2016