Electronic Data Reporting
Chapter 2 - Data Accuracy, Confidentiality and Security
Data accuracy, confidentiality, and security are of the utmost
importance to BLS and its CES and MWR programs. This chapter contains
important information regarding these issues.
2.1 Data Accuracy
The accuracy of the submitted data is of the utmost importance to BLS.
Also, the BLS approach to EDI emphasizes building in data quality
so that the first transmitted files meet BLS data definition requirements
and that every subsequent file is accurate. This approach minimizes
revisions to the data file contents.
Please closely review the remaining chapters in this booklet to ensure
that your data meet the CES and MWR data specifications. It is
imperative that you review each data item with the EDI
Center staff before programming begins. For CES data, see Appendices A and
C, and for MWR data see Appendix B.
If the EDI Center determines that the quality of the data being
submitted does not sufficiently meet the program requirements, BLS will
notify the firm and discuss alternatives to remedy the situation. If these
issues cannot be resolved, the EDI Center may notify the firm that it will
no longer be able to process the electronic file.
MWR data files submitted to the EDI Center are reviewed and edited by staff
to ensure that QCEW data are of high quality. Automated edits are run on the data
to identify records for potential review by the state staff. Those edits can be found in QCEW Edit Conditions and Formulas (PDF).
For accurate and consistent data,
the proper reference period is the pay period that includes the
12th of the month, regardless of the firm's payroll
frequency or pay date. Employers should report their employment data for
all full-time and part-time employees who worked during or received pay
for the payroll (pay) period that includes the 12th of the month. The
reporting of other CES data items such as payroll, hours, commissions, and
overtime hours should also be reported for the same reference period. CES
also collects gross monthly earnings.
2.2 Data Confidentiality
To maintain data confidentiality, BLS published data are industry
aggregates which are designed to prevent identification of individual
firms. Various BLS regulations and the 2003 CIPSEA statutory legislation
provide protections to insure the confidentiality of the employer data
provided to the EDI Center. If you want additional information regarding
the confidentiality measures of the BLS, please contact EDI Center staff.
Below are some specifics by program.
Data collected by the CES program and the State
agencies are kept strictly confidential and are used for statistical
purposes only and BLS will hold the information in confidence to the full
extent permitted by law.
All information collected by the MWR program is
kept strictly confidential by BLS. The various State agencies cooperating
in the MWR program use these data for statistical and Unemployment
Insurance program purposes and hold the data confidential to the extent
allowed under their respective State laws. Detailed descriptions of
State-specific confidentiality policies and uses of these data will be
provided to your firm on an annual basis and are also available upon
To ensure security during the electronic transmission process, you will
be required to enter a user name and password when you logon to the BLS
electronic data reporting system. To ensure security within your firm, you
should provide your user name and password ONLY to personnel authorized to
transmit the file.
Within BLS, only specifically authorized personnel have access to your
data. A user name and password is required to access the information
contained in the BLS electronic data reporting system.
Chapter 1 |
Chapter 2 | Chapter
3 | Chapter 4 | Chapter 5 | Chapter 6 | Appendix A, B, C, D, E, F
Last Modified Date: September 9,